Edward Clayton 
ID scanning solutions have become a go-to tool for businesses, event organizers, and security agencies. Whether you are verifying your age at a bar, gaining access to a secure facility, or checking into a hotel, there is a high chance your ID is getting scanned. Though this process makes life more convenient, it also raises serious concerns about data privacy. How much of your information is stored? Who can access it? And most importantly, how can you ensure your personal data stays protected? Below, let’s find out how you can ensure data privacy.
Know The Information Being Collected
ID scanners are different, so they operate in various ways. Some only verify age, while others extract and store a full set of details such as address, name, date of birth, and even photos. So, before you hand over your ID, ask what information is being collected and why. Every business should be transparent about their data collection policies, and if they are not, then that’s a red flag.
Understand Where Your Data Is Being Stored
A major concern is usually whether your data is being stored locally on a device or sent to a remote server. If it is stored on a device that is not connected to the internet, then there is a lower risk of data breaches. However, if the data is uploaded to a cloud storage or a company database, then you should ask how secure these servers are. Encryption and access controls should be in place during ID scanning to prevent unauthorized access.
Know How Long Your Data Will Be Kept
There are different data retention policies across various businesses. Some companies might keep your information indefinitely, while others will delete it after a set period of time.
The best practice is for companies to retain data as long as necessary for their intended purpose. If you are not comfortable with long-term storage, ask if your information can be deleted after verification.
Avoid Over-Scanning
Several businesses use ID scanner devices that collect more data than is necessary. For instance, if you are entering a club, the only detail required is proof that you are of legal drinking age. If they are capturing your full name and address, then that’s unnecessary and potentially risky. Do not be afraid to challenge the businesses that overscan your information.
Use Digital Id Solutions When Possible
Some governments and tech companies are creating digital ID solutions that allow for limited information sharing. For instance, instead of handing over your full ID, some applications allow you to generate a QR code that only reveals your eligibility and age. These solutions reduce the risk of exposing unnecessary personal data.
Verify Who Has Access To Your Data
Even if a business or company claims to keep your information secure, who within the organization has access? Ideally, only authorized personnel should be able to view scanned data. Ask about access controls, employee training on data security, and whether any third party has access to your details.
Opt-out
Many businesses offer convenient and secure ID scanning options to help streamline the verification process.
If you are uncomfortable with your information being stored, ask if there are alternative verification methods. Some places may allow you to manually enter your birthdate or show your ID without scanning it.
Check The Privacy Policy
For many individuals, reading a privacy policy is a boring endeavor. However, when it comes to ID scanning, it is worth skimming through it, at least the relevant parts. Search for details on data collection, storage, sharing, and deletion policies. If the business doesn’t have a privacy policy at all, that is a warning sign.
Endnote
While ID scanning solutions offer convenience and security, they also come with potential privacy risks. By being proactive and staying informed, you can reduce the risk that comes with sharing your personal data.
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